Without project-level cost coding, labor overruns go undetected until a project closes at a loss, overhead mixes with direct costs, and you can’t tell whether a job is profitable mid-stream or whether your bids are accurate.
We set up and maintain a QuickBooks job-costing structure with dedicated cost codes for labor, materials, equipment, and subcontractors on every active project — so you see real-time budget-vs-actual at the job level.
Owners withhold 5–10% of each progress payment, and contractors juggling several projects routinely carry hundreds of thousands in retainage receivables they are not actively chasing.
We track retainage billed and withheld per project, flag aging retainage, and keep your balance sheet accurate so bonding agents and lenders see the right numbers.
Missing or late 1099-NEC filings carry per-form IRS penalties that add up fast across dozens of subcontractors — plus lien exposure when waivers aren’t collected before payment.
We enroll every new subcontractor in your W-9 workflow from day one, flag each vendor for 1099 tracking in QuickBooks, and deliver ready-to-file 1099 data to your CPA by January.
New clients get a free historical cleanup when they start a plan.
It depends on monthly transaction volume, number of active jobs, and payroll complexity. We offer flat monthly rates — book a free discovery call for a clear quote.
Yes — our team is QuickBooks-certified and sets up construction-specific charts of accounts, job-cost items, and WIP reporting.
Yes — we prepare monthly WIP schedules calculating percent complete, earned revenue, and over/underbillings under GAAP, which is essential for bonding and lenders.
Yes — new clients receive a complimentary cleanup to correct miscoded transactions, reconcile accounts, and establish a clean baseline.
Yes — we keep CPA-ready books all year with a GAAP WIP schedule, retainage schedules, and 1099 data ready to hand off.