GAAP-Compliant · QuickBooks-Certified · US-Based

Dental Practice Bookkeeping That Turns Production Into Cash Flow

Bookkeeping for dental practices is nothing like general small-business accounting — and that gap costs dentists thousands every year in missed deductions, unreconciled insurance payments, and a production-vs-collections spread that quietly bleeds the practice dry. Our team delivers GAAP-compliant, QuickBooks-certified bookkeeping built specifically for dental practices across the United States, so every dollar produced in the chair eventually shows up where it belongs: your bank account. We handle the full cycle — categorizing lab fees, dental supply invoices, and equipment under the correct chart of accounts, and reconciling insurance remittances against your production reports each month. Section 179 equipment deductions, continuing-education write-offs, facility-improvement costs — none of those slip through when your books are maintained by people who know the dental expense landscape. We also offer a free books-cleanup consultation for practices that have fallen behind or inherited messy records. Whether you run a solo, group, or DSO-affiliated practice, our US-based team brings the specialized knowledge to close the month cleanly, stay audit-ready, and hand your CPA financials they can actually work with.

Book a Discovery Call All Bookkeeping Services

GAAP-compliant financials structured to withstand CPA, lender, or IRS review QuickBooks-certified team with dental chart-of-accounts expertise US-based team — your books are never offshored Free books-cleanup consultation for practices with lapsed records

What we fix

The bookkeeping problems costing dentists & dental practices the most.

“I’m profitable on paper but always short on cash”

Dental practices produce now but collect insurance 30–60 days later, while payroll, supplies, and lab fees are due immediately. Without reconciling insurance remittances against production, the books show revenue that has not arrived and the owner is blindsided at payroll time.

We reconcile your insurance EOBs against your practice-management output every month, flag AR aging beyond 45 days, and maintain a cash view alongside accrual reports — so you always know billed vs. banked.

Missed deductions add up to a tax bill you didn’t have to pay

Dental practices have a rich, industry-specific deduction landscape — Section 179 equipment, continuing education, facility renovations, lab fees, supplies — that general bookkeepers routinely miscategorize or miss, costing tens of thousands in unnecessary tax.

We maintain a dental-specific chart of accounts and code every expense to its correct, most advantageous category at entry — not at year-end — so your CPA gets financials already organized for maximum deduction capture.

The front desk is not your bookkeeper — but that’s who’s doing it

Bookkeeping assigned to an already-stretched office manager produces unreconciled months, misclassified owner draws, and no real monthly close — the exact conditions that invite IRS scrutiny.

We take bookkeeping off the front desk with a structured monthly close: reconciliations, owner-draw categorization, payroll coding, and a clean P&L by the 10th. Your team handles patients; we handle the numbers.

What you get

Clean books, every month.

Clean monthly financials by the 10th — ready for your CPA, bank, or your own review

Production-vs-collections reconciliation so you know where cash sits and when it arrives

Every Section 179, CE, and supply deduction categorized before year-end

No more late-night reconciling — books maintained on a regular cadence

A clear view of profitability that separates owner pay from operating performance

New clients get a free historical cleanup when they start a plan.

FAQ

Questions dentists & dental practices ask.

How much does bookkeeping for a dental practice cost?

It depends on transaction volume, number of providers, and whether catch-up work is needed. Book a free discovery call for a clear quote with no pressure.

Do you use QuickBooks for dental bookkeeping?

Yes — our team is QuickBooks-certified and sets up a dental-specific chart of accounts so your reports are meaningful, not generic templates.

What is the free books cleanup?

If your books are behind or were handled by someone without dental experience, we review them at no cost and tell you exactly what needs fixing.

Are you ready for my CPA at tax time?

Yes — we deliver organized, GAAP-compliant financials so your CPA files without extra cleanup hours. We don’t file taxes or give tax advice.

How do you handle production vs. collections?

We reconcile insurance remittances and patient payments against your production reports monthly and maintain both cash and accrual views so you can see earned vs. deposited.