GAAP-Compliant · QuickBooks-Certified · US-Based

Home Services Bookkeeping Built for Technician-Based Businesses

Bookkeeping for home services businesses — HVAC, plumbing, and electrical contractors — requires more than recording deposits and paying bills. Every technician’s labor, every service call, every part, and every maintenance agreement has to flow through your books correctly for you to know whether you are actually profitable at the job level. Our team delivers GAAP-compliant, QuickBooks-certified home-services bookkeeping for US contractors, covering technician payroll and commission reconciliation, materials-vs-labor job costing, field-service software integration, and seasonal cash-flow management — plus a free books-cleanup for new clients. The operational reality is relentless: hundreds of small transactions weekly, spiff and commission structures that complicate FLSA overtime, field platforms like ServiceTitan and Housecall Pro that export summarized data rather than individual invoices, and revenue that swings 40–50% between peak and shoulder seasons. Without the right structure, you make hiring, marketing, and purchasing decisions without knowing your true loaded technician cost. We close that gap so your numbers are current, your margins are visible, and your CPA has everything needed at tax time. Book a free discovery call.

Book a Discovery Call All Bookkeeping Services

GAAP-compliant revenue recognition for maintenance agreements and project work QuickBooks-certified team with ServiceTitan, Housecall Pro, and Jobber experience US-based team current on FLSA technician compensation and workers’ comp classifications Free books-cleanup for new clients

What we fix

The bookkeeping problems costing home services (hvac, plumbing & electrical) the most.

Your field-service software and QuickBooks don’t talk properly

ServiceTitan exports summarized journal entries rather than individual invoices, Housecall Pro’s sync risks duplicates, and Jobber can drop line-item detail — so bookkeepers reconcile bank statements without ever touching the field data, and your financials never reflect true job-level profitability.

We have built reconciliation workflows for ServiceTitan, Housecall Pro, and Jobber that verify every summary entry against source invoices and flag mapping errors before they compound.

Technician spiffs and commissions create hidden overtime liability

Under FLSA, spiffs must be folded into the regular rate for overtime — a $100 spiff in a 50-hour week raises the overtime premium most payroll systems miss, and across a team that is a material, unbudgeted liability.

We structure technician payroll so spiffs and commissions are correctly included in the regular-rate overtime calculation, and maintain a fully-loaded labor cost per technician so your flat-rate pricing reflects true cost.

Seasonal revenue swings create dangerous cash gaps

Revenue concentrates 40–50% in peak seasons with steep shoulder-month drops. Without a reserve model and visibility into deferred revenue from prepaid maintenance agreements, a strong summer turns into an October payroll crisis.

We recognize maintenance-agreement revenue straight-line monthly, maintain a rolling cash-flow projection, and flag reserve shortfalls ahead of the slow season so you can plan rather than react.

What you get

Clean books, every month.

Field-service software reconciled to QuickBooks monthly — no more guessing whether they agree

Technician payroll and commissions with correct FLSA overtime, eliminating hidden liability

Fully-loaded labor cost per technician so pricing reflects true cost

Deferred maintenance-agreement revenue recognized correctly, smoothing your P&L

CPA-ready books with Section 179 / bonus depreciation data prepared for equipment

New clients get a free historical cleanup when they start a plan.

FAQ

Questions home services (hvac, plumbing & electrical) ask.

How much does home services bookkeeping cost?

Flat monthly rates depend on transaction volume, number of technicians, and your field-service platform. Book a free discovery call for a firm quote.

Do you use QuickBooks for HVAC and plumbing companies?

Yes — QuickBooks-certified, with charts of accounts that separate technician labor, materials, truck costs, and overhead for department-level margin visibility.

Can you integrate with ServiceTitan or Housecall Pro?

Yes — we have established reconciliation workflows for ServiceTitan, Housecall Pro, and Jobber, handling the mapping between your field software and QuickBooks.

How do you handle seasonal cash flow?

We track deferred maintenance-agreement revenue monthly, maintain a rolling cash-flow projection, and flag reserve shortfalls before slow seasons arrive.

Do you offer a free cleanup?

Yes — new clients receive a complimentary cleanup that reconciles field-service history and fixes deferred-revenue misclassifications before monthly service begins.