Trust-account violations are a leading cause of attorney discipline. Commingling, recording unearned retainers as revenue, or failing to maintain current client ledgers are bookkeeping errors state bars treat as ethical violations — and recent compliance reviews found most audited firms had non-compliant trust journals and client ledgers.
We maintain completely separate operating and trust records, perform monthly three-way reconciliation, and hold every retainer as a liability until properly earned — never recorded as revenue prematurely.
Most firm P&Ls show total revenue and expense but not profitability by matter, client, or practice area — so a firm can grow in revenue while quietly losing money on its highest-effort cases.
We structure your chart of accounts to capture matter-level expenses and, where your billing system supports it, align income recognition to matter milestones — so leadership sees where time and money actually go.
A bookkeeper who treats a client retainer as a deposit rather than a liability, or cannot perform a three-way reconciliation, is a bar complaint waiting to happen. IOLTA rules vary by state and are enforced strictly.
Our team understands law-firm trust architecture — separate ledgers per client, monthly three-way reconciliation, no commingling, and clean documentation for any bar audit — and delivers organized records your CPA can work from.
New clients get a free historical cleanup when they start a plan.
It depends on transaction volume, number of trust accounts and timekeepers, and any catch-up work. We give clear quotes after a free discovery call.
Yes — QuickBooks-certified and configured for law-firm use: separate operating and trust ledgers, client sub-accounts, and a compliant chart of accounts.
No. We are bookkeepers — financial recordkeeping only. We don’t practice law, give legal advice, or file tax returns; we work alongside your attorneys’ obligations and your CPA.
Each month we match three numbers exactly: trust bank balance, trust ledger total, and the sum of all client ledgers. If they don’t agree, client funds may be at risk — most state bars require this monthly, and we make it non-negotiable.
Yes — we assess, prioritize reconciling open client-ledger discrepancies, and document the remediation steps, which matters if your bar ever asks questions.