GAAP-Compliant · QuickBooks-Certified · US-Based

Restaurant Bookkeeping That Protects Your Thin Margins

Bookkeeping for restaurants is a daily discipline, not a monthly task — with profit margins averaging only 3–5%, a week of unreconciled POS data or misallocated food costs can silently erase what little margin you have left. Our team provides GAAP-compliant, QuickBooks-certified restaurant bookkeeping for US food-service operators, covering daily sales reconciliation, COGS calculation, tip reporting, delivery-platform settlement reconciliation, and payroll — plus a free books-cleanup for new clients so you begin with accurate financials. Restaurants face a high volume of small transactions, multiple revenue streams from dine-in, takeout, and third-party delivery platforms that each take 15–30% of order value, and strict IRS tip-reporting requirements including Form 8027 for operators with 10 or more tipped employees. Restaurants that track food costs weekly achieve materially lower COGS than those tracking monthly. Our team reconciles your POS, bank, and delivery-platform settlements, maintains your prime cost (food + labor) within a healthy 55–65% of revenue, and delivers a clean monthly P&L so you always know where you stand. Book a free discovery call today.

Book a Discovery Call All Bookkeeping Services

GAAP-compliant revenue recognition — sales, tips, comps, voids, and gift-card liabilities handled correctly QuickBooks-certified team experienced with Toast, Square, Clover, and delivery platforms US-based team current on IRS tip rules and Form 8027 Free books-cleanup for new clients

What we fix

The bookkeeping problems costing restaurants & food service the most.

Your POS data and bank account never match

A busy restaurant processes hundreds of daily transactions across dine-in, takeout, and delivery apps that take 15–30% of order value, deposit net amounts on unpredictable schedules, and issue PDFs rather than clean data. Reconciling these without a system lets errors accumulate for weeks.

We build a daily reconciliation workflow tying POS totals, card-processor settlements, and every delivery-platform payout to your bank deposits, so discrepancies surface within 24 hours — not after payroll decisions are made on wrong numbers.

Food costs are running hot and you don’t know why

Food cost should be 28–35% of food revenue and prime cost 55–65% of total. When COGS is only calculated at month-end, the damage from spoilage, portion drift, theft, or vendor price increases is already done and compounding.

We calculate COGS monthly, flag any period where food cost exceeds 35%, and maintain your full prime-cost model so you see where the margin is going before it’s gone.

Tip reporting creates IRS exposure

Cash tips must be tracked in payroll taxes, credit-card tips require proper withholding, tip pools must follow state rules, and operators with 10+ tipped employees must file Form 8027 — getting any of these wrong triggers IRS scrutiny and penalties.

We integrate payroll and POS tip data, ensure all reported tips flow through payroll correctly, and prepare your Form 8027 data for your CPA each year.

What you get

Clean books, every month.

Reconciled POS, card, and delivery-platform settlements — no more mystery bank differences

COGS and prime cost tracked monthly with benchmarks flagged so you act on drift early

Tip reporting integrated with payroll, IRS-compliant year-round

Clean monthly P&L with food %, labor %, and prime cost % for real decisions

CPA-ready books at year-end with sales tax reconciled

New clients get a free historical cleanup when they start a plan.

FAQ

Questions restaurants & food service ask.

How much does restaurant bookkeeping cost?

Flat monthly rates based on transaction volume, locations, and payroll headcount. Book a free discovery call for a written quote same day.

Do you use QuickBooks for restaurants?

Yes — QuickBooks-certified, with restaurant-specific accounts for food, beverage, and alcohol COGS plus labor categories that make prime-cost calculation simple.

Can you reconcile DoorDash, UberEats, and other platforms?

Yes — we reconcile each platform’s net payouts against POS gross sales and account for platform fees as a separate expense line for accurate reporting.

How do you handle tip reporting?

We run POS-reported card tips and declared cash tips through payroll so taxes are withheld correctly, and compile Form 8027 data for operators with 10+ tipped employees.

Do you offer a free cleanup?

Yes — new clients receive a complimentary cleanup that reconciles past periods, corrects miscoded expenses, and sets accurate opening balances.