GAAP-Compliant · QuickBooks-Certified · US-Based

Bookkeeping for Salons and Med Spas With Clean POS, Inventory, and Payroll Records

Bookkeeping for salons and med spas is complicated because service revenue, retail products, tips, gift cards, prepaid packages, memberships, booth rent, payroll, and expensive inventory all move through the business at once. Our team provides GAAP-compliant, QuickBooks-certified bookkeeping for US salons, spas, and aesthetic practices that need clean monthly books instead of POS reports that never match the bank. We reconcile booking and payment systems, separate service revenue from retail sales, track gift cards and prepaid packages as obligations until earned, organize product and treatment inventory, and map payroll, tips, commissions, booth-rent income, and contractor payments correctly. New clients receive a complimentary cleanup so old POS deposits, product purchases, uncategorized supply expenses, stale gift-card balances, and payroll mapping issues can be corrected before monthly maintenance starts. With our team managing the books, owners can see whether services, retail, memberships, packages, and providers are actually profitable, while their CPA gets reconciled, tax-ready financials at year-end.

Book a Discovery Call All Bookkeeping Services

GAAP-compliant treatment of prepaid services and gift-card obligations QuickBooks-certified team with POS reconciliation workflows US-based team familiar with salon, spa, and aesthetic-practice bookkeeping Free books-cleanup for new clients

What we fix

The bookkeeping problems costing salons & med spas the most.

POS deposits do not match the bank

Salons and med spas take card payments, cash, tips, gift cards, package redemptions, memberships, and retail sales through booking systems that often deposit net amounts. If those deposits are booked as one sales number, service revenue, retail sales, tips, taxes, and liabilities all blur together.

We reconcile POS, processor, and bank activity monthly, separate service and retail revenue, and map tips, discounts, fees, gift-card redemptions, and membership activity so the books match the way the business actually runs.

Gift cards, packages, and memberships inflate revenue

A prepaid laser package, spa membership, or gift card brings cash in today but the service may not be delivered until later. Booking that cash as immediate income can overstate profit, hide future obligations, and make payroll or inventory decisions feel safer than they are.

We track prepaid packages, gift cards, and memberships separately from earned revenue, then recognize activity as services are delivered based on your accounting method and CPA guidance.

Inventory, tips, payroll, and booth rent create compliance drag

Product inventory, injectables, treatment supplies, retail margins, staff tips, commissions, booth-renter payments, and contractor classification all create bookkeeping details generalist systems miss. Those details matter for margin, payroll reporting, and tax-time support.

We maintain inventory and supply categories, organize payroll and tip mapping, separate booth-rent or contractor income where applicable, and keep reconciled reports your CPA can rely on.

What you get

Clean books, every month.

POS, payment processor, and bank deposits reconciled to clean monthly books

Service revenue, retail sales, tips, discounts, taxes, and fees separated correctly

Gift cards, packages, and memberships tracked without overstating earned revenue

Inventory and treatment supplies organized for true margin visibility

Payroll, commissions, tips, booth rent, and contractor payments documented for CPA review

New clients get a free historical cleanup when they start a plan.

FAQ

Questions salons & med spas ask.

How much does bookkeeping for a salon or med spa cost?

Pricing depends on transaction volume, locations, POS systems, payroll complexity, inventory, and whether packages or memberships need cleanup. Book a free discovery call for a flat quote.

Can you reconcile my POS or booking software to QuickBooks?

Yes. We reconcile booking-system reports, payment processor deposits, and bank activity so sales, tips, fees, discounts, and liabilities do not collapse into one unclear number.

How do you handle gift cards, memberships, and prepaid packages?

We separate those balances from ordinary earned revenue and track activity as services are delivered, using the accounting method and guidance your CPA wants applied.

Can you track product inventory and treatment supplies?

Yes. We organize retail inventory, treatment supplies, and product purchases so owners can see product margin and avoid treating every purchase as the same kind of expense.

Do you handle tax filing?

No. We provide bookkeeping and CPA-ready reports. Your CPA or tax professional handles filing and tax advice, and we work alongside them.