Bank, card, and processor accounts reconciled to the agreed cutoff
Bookkeeping for HVAC, plumbing, electrical, and field-service teams
Bookkeeping that connects every job to the money in the bank
Home-service bookkeeping connects what happened in the field with what reached the bank and what was posted in QuickBooks. For HVAC, plumbing, electrical, and related field-service businesses, Daxable can reconcile invoices, processor batches, deposits, refunds, materials, payroll inputs, vendor bills, and fleet costs. The monthly close ends with a clear package of reconciled accounts, useful job or technician detail where the records support it, and an exception list for decisions that still belong to the owner.
A discovery call maps the records first. No software integration, completion date, or reporting detail is promised before that review.
One close, four viewsField activity · payments · QuickBooks · owner decisions
The monthly close
What does a home-service bookkeeper actually reconcile?
Reliable reporting starts with a documented path from the field record to the bank and general ledger. Daxable uses that path to find differences, preserve supported operational detail, and keep unresolved items visible.
- 01
Map the records
Identify which system owns the invoice, job status, payment, payroll input, vendor document, and bank activity.
- 02
Tie field work to cash
Compare invoices and processor batches with deposits, financing receipts, checks, refunds, fees, and chargebacks.
- 03
Close QuickBooks
Reconcile the agreed accounts and preserve service, agreement, installation, job, or technician detail where the source supports it.
- 04
Resolve the exceptions
Deliver the month-end package with open items, missing evidence, stated data limits, and the person responsible for each decision.
Source-of-truth map
Every number should have a record, an owner, and a tie-out.
The field platform does not automatically replace the accounting file, and a bank feed does not prove that a job was recorded correctly. Discovery defines what each system is responsible for before the first close.
| Close question | Starting record | Monthly tie-out |
|---|---|---|
| Was the work billed? | Customer invoice and field report | Invoice status, work type, job, and assigned technician where reliable |
| Did the cash settle? | Processor batch, financing receipt, check log, and bank feed | Gross activity to net deposit, including supported fees, refunds, and chargebacks |
| What belongs in the books? | Bank, card, payroll, purchasing, and vendor records | General ledger and the agreed job or technician dimensions |
| What is still unresolved? | Month-end exception register | Missing support, record owner, next action, and cutoff impact |
Practical decision aid
A difference is not a plug. It is a question to answer.
Suppose the field report shows $48,300 of completed invoices while $47,650 reaches the bank. The $650 gap should remain visible until the supporting records explain it.
Illustrative reconciliation only; this is not a client result or a universal processor pattern.
Completed invoices$48,300
Bank deposits$47,650
Difference to explain$650
Supported explanation$430 processor fees + $220 customer refunds = $650
Monthly deliverables
What you receive after the records agree
The exact package follows the written scope and the quality of the source records. A typical home-services close can include:
Service, agreement, installation, or project detail preserved where reliable source records exist
Materials, payroll inputs, fleet, and vendor records organized for monthly review
A month-end package with defined job or technician measures, open exceptions, and stated data limits
Service boundary
Daxable provides management-use bookkeeping. It does not make payroll-law decisions, prescribe tax or revenue-recognition treatment, provide legal advice, or promise a vendor integration before reviewing the client’s configuration. Those decisions remain with the client and qualified providers.
Fit and discovery
Bring the mismatch. We will map the close.
A useful fit when
- Field reports, processor deposits, and QuickBooks do not agree.
- Service calls, agreements, installations, and projects are blended together.
- Job or technician reporting exists, but the source inputs are unclear.
- The owner needs a consistent monthly close and a short exception list.
Discovery confirms
- Which field, payment, payroll, and accounting systems are in use
- Who owns each source record and approval
- Whether job or technician detail is complete enough to report
- The overdue periods, cleanup cutoff, and missing evidence
Start with the records you already have
Review My Bookkeeping Setup Bring the field report, payment batch, and QuickBooks questions that do not agree. Discovery maps the records and owners before a completion date is proposed.
FAQ
Home-service bookkeeping questions, answered directly
These answers match the structured FAQ data search and answer engines can read from this page.
What does a home-service bookkeeper reconcile?
The monthly workflow can reconcile bank and card activity with customer invoices, field-platform reports, processor batches, deposits, refunds, vendor bills, materials, fleet costs, and approved payroll inputs. The exact source reports and cutoff are defined during discovery.
Can Daxable work with ServiceTitan, Housecall Pro, or Jobber?
Daxable can review reports and exports from those systems and map them to QuickBooks and bank activity. Discovery confirms the configuration, available detail, sync behavior, and ownership of each record before the written scope promises any integration or administration.
Can Daxable report profitability by technician or job?
Daxable can report supported job or technician measures when the source systems retain reliable revenue, labor, material, callback, and assignment detail. The report defines the measure and identifies missing or excluded inputs instead of presenting an unsupported margin.
What is included in the monthly close?
The written scope can include reconciled bank, card, and processor accounts; organized revenue and cost activity; supported work-type, job, or technician detail; a management-use reporting package; and a list of open exceptions that need evidence or an owner decision.
Can Daxable clean up overdue home-service books first?
Yes. Daxable reviews the available statements, field and payment reports, payroll records, prior reconciliations, overdue periods, and unresolved balances. Cleanup is scoped separately before the documented handoff to monthly bookkeeping.
Does Daxable handle payroll, tax, or employment-law compliance?
Daxable can organize or administer approved payroll inputs within the written scope. The employer, payroll provider, CPA, and qualified legal or tax advisers remain responsible for classification, wage rules, filings, plan design, tax treatment, and legal compliance.
How much does home-service bookkeeping cost?
Daxable bookkeeping starts at $299 per month. Transaction volume, technicians, accounts, field and payroll systems, cleanup, and reporting needs determine the final written scope.
Home-service bookkeeping, scoped around your actual records